Fieldwork Procedure

The table below outlines the school’s process for fieldwork activities, based on the UNSW procedure and guideline.

Associated documents:

HS917 Fieldwork Procedure
HS406 Fieldwork guideline
HS009 Fieldwork Participant Form
HS018a Fieldwork Approval
HS010 Volunteer Approval Request Form
HS019 Fieldwork Risk Management

Definitions (see HS917 Fieldwork Procedure for full list):

Fieldwork: Is any work, study or research authorised by UNSW and conducted by workers (such as staff or, post-graduate students) and others (such as undergraduate students and volunteers) at a location outside of a laboratory, library or workplace setting.

On campus activities: Activities undertaken at the following locations (campuses) do not constitute fieldwork for the purposes of this procedure: Kensington, Randwick, Manly Vale, UNSW Canberra, Paddington or the Bankstown Flight Training Facility.

Callback Person: Is a person who has specific roles and responsibilities related to the safety of the field team. Although not in the field, they maintain contact with the field team and can initiate an emergency response.

Low Risk Fieldwork: Fieldwork where the hazards and risks are considered low in terms of both the activity and the environment. Low risk activities are those which can be undertaken without the need for specialist training or procedures to ensure safety. Low risk environments usually have ready access to communication, food, shelter and emergency services (about 15 minutes).

Type

Step

Form

How

Fieldwork activities with students

Assess the risk

HS017 Risk Management Form or SafeSys Form

Approved by Supervisor

Consult with students

HS017 Risk Management Form or SafeSys Form

Students sign or Declare as Read (SafeSys) on the form

Collect medical and next of kin information for all participants going on the activity

HS009 Fieldwork Participant Form

 

Call Back Person keeps a copy of HS009 until the end of the trip, then form disposed of (as confidential waste). Participant keeps the original.

Approval for the activity to proceed

HS018a Fieldwork Approval Form or SafeSys Activities Form

 

Approved by Head of School and returns to the fieldwork leader.

Notification of travel

Verbal/email

Fieldwork Leader notifies Call Back Person

Fieldwork activity by staff only - Low risk / Conferences

Assess the risk

Low-Risk Fieldwork Risk Management Form (CANB-CANB-RMF-189 Off-site travel – Low Risk)

Read the form in SafeSys

Approval to travel

Verbal/email

School Manager (if cost involved) / Supervisor

Notify when you are going

Verbal/email

Supervisor

Fieldwork activity by staff only- Medium/High Risk

Assess the risk

HS017 Risk Management Form or SafeSys RMF Form

RMF be specific for the activity.

Outlines emergency plan.

Identifies who is the Fieldwork Leader.

Approved by Supervisor.

Collect medical and next of kin information for all participants going on the activity

HS009 Fieldwork Participant Form

 

Call Back Person keeps a copy of HS009 until the end of the trip, then form disposed of (as confidential waste). Participant keeps the original.

Approval to travel

HS018a Fieldwork Approval Form or SafeSys Activities Form

WRL (Manly Vale) approval by Manager and Principle Engineer.

For rest of the school approval by Head of School.

Notify when you are going

Verbal/email

Fieldwork Leader notifies Call Back Person

 

Fieldwork leader maintains all paperwork except HS009 Fieldwork Participant Form (which is kept by the participant)

Call Back Person - Kensington Activities: Ellie Williams
Call Back Person - Manly Vale Activities: Gracie Carlino
Call Back Person must assign a delegate when they are not available.